Job Description

Purpose of the Role 

To ensure a smooth running of registry / examinations department 

Functions of the Post 

• To act as Examination Officer for the TBC
• To ensure the examinations department is effectively and efficiently 

Key Duties 

The role of Examinations/ Registrar Officer comprises following duties and responsibilities’. 

• To act as the clerical assistant of the Registry / Examinations Department
• Filing of students record
• ID cards record keeping on Excel
• Arranging ID Cards as per Programme/ Level
• Liaise with SSD to track and monitor students’ attendance and inform registry / head of examinations department accordingly for ultimate action.
• Printing of questions paper-liaise with printing section
• Photocopy of materials whenever required- liaise with printing section
• Scanning if certificates/ transcripts liaise with printing section
• Assist Examination Head carrying out pre-examination formalities (Admit card issuance, Attendance Sheets, Seats plan etc.)
• Invigilation During Examination
• Distribution of certificates/ transcripts/ character certificates
• Clerical duties during registration process- data processing
• Distribution/ collection of feedback forms from students liaise with SSD
• Recording feedback data on Excel
• Recordings marks on Excel prior to results publication for all programmes/ levels
• Pasting materials/ examination schedules on
• Calling up students whenever required ( For registration related matters or for SSLC meeting)
• General Administration / Clerical duties whenever required for both Register & Examination 

Qualifications 

• Bachelor’s Degree
• ICT Skills (Intermediate Word, Excel, PowerPoint,)
• Good analytical and numerical ability
• Excellent written and oral communication skills
• Ability to adapt quickly to different situations and a good level of common sense
• Ability to work in a team and on your own
• Experience of dealing with confidential issues
• Presentation and verbal communication skills 

Notes: The job description set out the main responsibilities but is not intended to be an exhaustive list. Specific duties may change from time to time without changing the general nature of the post and the associate is expected to be flexible in the range of responsibilities he/she undertakes