Job Description

35% Ensure Operational Effectiveness

• Provide strategic and operational oversight to the Inclusive Education project, ensuring mechanisms and tools are in place for effective/accountable implementation of program (end on time, on target, and within budget) and compliance to donor requirements and regulations, including with sub-grant partners
• Develop a culture of excellence with regards to the planning and implementation of the program, including periodic and targeted reviews of challenges to ensure completion and optimum expenditure rates
• Ensure effective support mechanisms are in place to enable the program to identify, include, and benefit the target beneficiaries
• Facilitate the preparation of lessons learned and disseminate to all relevant stakeholders.
• Make continuous analysis of rapidly changing external context, ensuring that lessons of sound practices are well documented and disseminated
• Regularly visit project sites to monitor and ensure quality and timely completion of all activities as per objectives, to meet agreed upon results
• Foster a culture of trust and mutual respect with the aim of empowering staff to take on more responsibility

20% Foster Operational and Programmatic Planning and Implementation

• Develop and implement effective systems for strategic and adaptive management, ensuring operational plans are in place and the program are able to make necessary adjustments to plans and budgets during implementation, in the interest of continuous improvement
• Ensure the program plans include clear strategies to strengthen the sustainability of outcomes and ensure progress towards sustainability is measured and reported
• Ensure program implementation is informed by technical standards and operational viability to meet program goals
• Cultivate an atmosphere of trust for the creation and delivery of high quality, effective, and accountable programming

20% Foster Internal and External Engagement

• Establish and maintain effective working relationships with government authorities, UN agencies, peer NGOs, Local NGOs, USAID and World Vision stakeholders
• Promote information-sharing mechanism and internal stakeholder engagement to encourage cross-functional coordination amongst all functions and field operations and actively address issues that affect project success

10% Ensure Systems are in Place to Promote Audit Compliance and Good Stewardship

• Ensure all organizational policies, procedures, and compliance regulations are in place, understood, and followed

• Ensure awareness of donor and Support Office requirements, including the timely preparation and submission of quality narrative and financial reports
• Ensure that Partnership and National Office financial policies and guidelines are adhered to by all operations staff.
• Coordinate and monitor financial and budget execution for maximum operational efficiency and timely financial reporting and accountability
• Work closely with the Finance and support programme teams to develop, manage, and monitor project budgets, ensuring value for money and that project expenditure is within agreed budgets
• Champion the implementation of audit recommendations
• Spearhead risk planning and ensure control measures are in place and in use
• Lead the identification and resolution of challenges which impact audit compliance and/or contribute to risk
• Cultivate an atmosphere of good stewardship, accountable ministry, and diligent compliance with internal and donor-imposed processes

 10% People Management and Capacity Building

• Must promote high team morale, especially within highly stressful fragile contexts and environments
• Ensure quality staff are attracted, retained, and developed to effectively work
• Ensure there are clear and deliberate retention plans specific to individual staff members and succession plans in place
• Effectively line manage and coach the Team Managers, ensuring a shared vision, teamwork, effective communication, and active engagement in decision making and management approaches, as well as ensuring staff care measures are in place and followed
• Promote people management systems
• Champion performance management mechanisms, ensuring full participation and quality results to promote staff engagement and a culture of excellence
• Cultivate an atmosphere of staff empowerment and motivation leading to active participation in programme initiatives, lead by example, and actively engage with all staff

 5% Ensure Safe and Secure Working Environment

• Ensure security and risk mitigation measures are in place and in use
• Ensure adherence to Core Security Requirements
• Ensure that staff have the necessary tools to complete the tasks as assigned to them, including, but not limited to, communications tools such as telephones, and internet access
• Lead the timely implementation of security recommendations
• Promote a culture of security awareness and risk reduction amongst staff