Job Description

The A-Level Admissions and Administrative Assistant is responsible for admission and day-to-day administrative activities of the A-Level programme. He/ She will coordinate with A-Level Administrator and Associate Programme Manager for various tasks regarding maintaining students’ attendance, students’ files, communicating with students, parents and A-Level team. He/ She will be responsible for preparing letters, documents, and reports. He/she will monitor the daily orbund attendance by all teachers and report any interruptions to Associate Programme Manager/Administrator. He/ She will help/support the Associate Programme Manager/Administrator in implementing the policies dictated by the Staff Handbook and Student Handbook, and in any other administrative requests/tasks. 

Responsibilities and Duties: 

• Checks students’ attendance and follows up with the parents of absent students
• Enters the reasons for absence in orbund
• Maintains records of the students
• Prepares official letters for the students and documents
• Helps teachers with printing worksheets, and assignments
• Communicates to parents, and teachers regarding important information via telephone, emails or SMS
• Issuance of personal lockers to the students as per their request, maintain the inventory and penalize the students in case of damage and vandalism as per the Student Handbook rule or the decision made by the College Disciplinary Committee
• Assist ECA/CCA Coordinator in conducting ECA/CCA and Student Club Activities
• Provide first aid kit services to the students in case of minor injury/ailment or coordinate with operation/college administration for the medical aid/hospital in case of emergency and correspond with the concerned parents/guardian about the same
• Prepares logistics for the examinations
• Helps prepare invigilation routine, examination routine, answer sheets collection and marks collection
• Counsel students, guardians and visitors for their enquiry, through various means like telephone, email, online enquiries or face to face, correspond by email, phone and SMS, along with that follow up with prospective enquires in a timely manner
• Provide all the information that students need related to the programme, admissions process, fee structure, scholarship opportunity etc
• To make sure that the admission/enquiry area is equipped with the required form, brochures, fee structure details, scholarship details and application form
• Provides support during induction and student-related events
• Helps in the process of CIE registration as instructed by the Associate Programme Manager/Administrator
• Coordinates with the Administrator to manage the transportation for students
• Participates in various in-house/ outside training for job-related duties as well as professional development
• Coordinates with various departments in the college for job-related activities
• Support for new students’ orientation, and induction activities
• Provides support for college organized events, tours and students’ participation in various invitational events
• Attends weekly A-Level meetings and related college meetings 

Qualifications and skills: 

• Bachelors in any subject
• 1+ Years work experience in an educational institution setting
• Strong Communication skills
• Strong Organizational and Interpersonal skills
• Strong Multi-tasking skills, and time-management skills
• Proficiency in G Suite (Gmail, Google docs, slides) and strong ability to learn new applications 

Note: This job description sets out the main responsibilities but is not intended to be an exhaustive list. Specific duties may change from time to time without changing the general nature of the post and the associate is expected to be flexible in the range of responsibilities s/he undertakes.